The Purchasing Division is the primary agency responsible for sourcing matters for supplies and services necessary for the efficient operation of all City departments. Purchasing works jointly with the various City departments in developing bid specifications, scopes of work and is responsible for facilitating the competitive processes and contract management. Additionally, the City is responsible for monitoring annual contracts, surplus property sells, including City fleet, and unclaimed confiscated goods. Our online tools are designed to provide vendors with the information needed to do business with the City.
An up-to-date listing of active solicitations being offered by the City of New Braunfels.
Use this easy online tool to register as a vendor with the State of Texas and/or the City of New Braunfels.
Standard Terms & Conditions
Download the City of New Braunfels Purchasing Standard Terms & Conditions document.
Contract Insurance Requirements
Learn more about how the City requires all contractors, certain vendors, and most consultants to supply proof of insurance before a contract is awarded.
Frequently Asked Questions
Easy to find answers to commonly asked questions of the New Braunfels purchasing office.
Barbara Coleman, NIGP-CPPPurchasing ManagerPhone: (830) 221-4389
Paige McDonald, CPPO, CPPB, CPSMAssistant Purchasing ManagerPhone: (830) 221-4081
Yvette AlvaradoPurchasing SpecialistPhone: 830-221-4388
How to Do Business with the City of New Braunfels
The City of New Braunfels utilized Texas Purchasing Group as its electronic procurement platform. If you are interested in doing business with the City of New Braunfels, you will need to register as an interested vendor to receive notifications when new bids are posted.
Go to Texas Purchasing Group to register as a vendor and submit bids and proposals electronically.
Plan Rooms: Please go to the Solicitations section under Resources for information about solicitations.
The Purchasing Division is required to follow purchasing laws outlined in Chapters 252 and 271 of the Local Government Code as well as the City of New Braunfels' Procurement Manual.
Prospective vendors are encouraged to make appointments with the departments that may utilize your goods or services. To speak with Purchasing, vendors may visit the Purchasing Office during normal business hours. Please call 830-221-4389 to schedule an appointment.
Location: 550 Landa St. New Braunfels, TX 78130
Receiving Hours: M-F 8AM-5PM
Information to prepare:
- Brochures/information about your business
- Cooperative membership information, such as:
- Choice Partners
- OMNIA Partners
- HUB Information
If you have questions regarding any specific solicitation posted by us on Texas Bid Systems Online or the City Website, please email the Purchasing Division.
Texas Purchasing Group
The City of New Braunfels has partnered with BidNet Direct as part of the Texas Purchasing Group for its e-procurement and will post bid opportunities to this site. As a vendor, you can register with the Texas Purchasing Group and be sure that you see all available bids and opportunities.
The City of New Braunfels looks forward to providing you with more bid information and simplifying the entire bid, proposal, and quote processes for everyone involved. We appreciate your cooperation and welcome your participation. If you need help registering, please call the Texas Purchasing Group support department at 800-835-4603 (option 2).
- By selecting automatic bid notification, your company will receive emails once the City of New Braunfels has a bid opportunity that matches your company’s business. In addition, the site handles ITB’s, RFPs, and RFQs for other member governmental agencies, districts & authorities throughout Texas.
- You can register for LIMITED ACCESS which is free and gives you access to the website to check for bids on your own;
- PURCHASING GROUPS ACCESS for a fee which will send you an email notification for commodities you select with the Purchasing Groups geographic area when bids, addendum, and other bid communications are posted;
- the last option is the STATEWIDE BIDS ACCESS for an additional fee which will send email notifications for applicable commodities Statewide.
View Active Solicitations (NOTE: This site is not supported with the vendor registration and does not provide notices.)
Competitive sealed bids/proposals must be submitted by the date and time noted. Proposals shall include all specified items in the section and be submitted electronically through Texas Purchasing Group or placed in an envelope, sealed and clearly identified on outside as a Proposal to Owner, with Proposer’s name and address, and project name. Failure to submit Proposal in this manner may subject Proposer to disqualification. Proposal may be mailed or delivered (in person or by Express Mail or delivery service) to:
City of New Braunfels
Office of City Secretary – Attn: Purchasing Manager
550 Landa St.
New Braunfels, TX 78130
CSP – 21-0XX
Due: (Solicitation Due Date & Time)
Late bids/proposals will not be accepted for any reason and will be returned unopened. Sealed bids are publicly opened at a date, time, and location specified in the bid documents. Tabulations of sealed bids are normally available the day following the bid opening and may be obtained by accessing the City’s Purchasing Web page or calling the Purchasing Division at 830-221-4389. Sealed proposals are opened in a manner that avoids disclosure of the contents to competing offers and keeps the proposals confidential during negotiations.
The following links will provide additional purchasing information:
The City will be periodically offering the general public the opportunity to bid on used fleet vehicles and used equipment through the following online auction sites:
Governmental entities interested in any of the surplus displayed must email YAlvarado@newbraunfels.gov for more information.
For other auction related inquires, please contact the Purchasing Specialist.
All related Purchasing forms can be found below. If you have questions regarding Purchasing requirements please contact the Purchasing division.
Purchasing will treat vendors in a fair manner, while avoiding the perception of immoral, illegal or unethical behavior.
All vendors or persons doing business with the City of New Braunfels are required to follow the City’s Code of Ethics.
- Keeping competition fair and open.
- Maintaining consistent procurement policies and principles.
- Observing strict truthfulness in all transactions and correspondence.
- Respecting the confidence of sales personnel and their companies as to confidential or proprietary information, as well as being scrupulous about maintaining the highest level of business ethics when dealing with sources and City departments.
Authorized Contact Persons
The persons listed in each solicitation may be contacted for information regarding the Invitation for Proposals. If the Proposer contacts any other City employee, including Council Members and members of Boards and Commissions, the Proposer may be found in violation regarding Anti-Lobbying and Procurement.
Local Government Code- Chapter 176
The Texas legislature enacted House Bill 914 which added Chapter 176 to the Texas local Government Code, Chapter 176 mandates the public disclosure of certain information concerning pe4rsond doing business or seeking to do business with the City of New Braunfels, including affiliations and business and financial relations such persons may have with City of New Braunfels officers. An explanation of the requirement of Chapter 176 , the applicable form and a complete text of the law are at the link below.
Disclosure of Relations Statement - Form CIS
Conflict of Interest Questionnaire – Form CIQ
Certificate of Interested Parties (HB 1295)
In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the governmental entity or state agency at the time the business entity submits the signed contract to the governmental entity or state agency.
The law applies only to a contract of a governmental entity or state agency that either (1) requires an action or vote by the governing body of the entity or agency before the contract may be signed or (2) has a value of at least $1 million. The disclosure requirement applies to a contract entered into on or after January 1, 2016.
The Standard Filing Process Form 1295 must be completed online.
Anti-Lobbying Policy/Cone of Silence
The City’s Anti-Lobbying/Cone of Silence Policy was adopted to ensure a fair and competitive bidding environment by preventing communication or lobbying between City Officials, employees, or representatives and parties involved in the bidding process that could create an unfair advantage to any party with respect to the award of a City contract.
The City’s Cone of Silence/Anti-Lobbying Policy prohibits any communication or lobbying activities with City officials, employees and/or its consultants or contractors on matters of a solicitation from its advertisement through the date said item is posted on the forthcoming City Council agenda. During a no-contact period, a bidder shall make a representation only through the authorized contact person.
In the case of an unsolicited or competing proposal for a public-private partnership, the period shall commence on the date that the City receives a notice of intent from a vendor declaring its intention to submit an unsolicited proposal and will end the on the date the notice of award has been posted on the City Council agenda. All provisions of the Cone of Silence/Anti-Lobbying Policy are hereby incorporated by reference.